VesselMind
VesselMind EMS transforms daily maintenance work into a structured, searchable knowledge system.
EVERY VESSEL BUILDS ITS OWN ENGINEERING HISTORY
Every maintenance action, troubleshooting step and engineering decision is linked to the equipment it belongs to — creating a searchable technical history for the entire fleet.
- 4
- Departments connected
- 100%
- Offline operation onboard
- 24/7
- Access to vessel history
The problem
Valuable engineering knowledge is created every day. Most of it is lost or difficult to find.
Troubleshooting decisions, temporary repairs, operational experience and maintenance insights are scattered across files, photos, emails and conversations — disconnected from the equipment they belong to.
The result?
Repeated troubleshooting, unnecessary spare part orders and increased maintenance costs
01
Information becomes fragmented
Maintenance records, photos and decisions are stored in different places.
02
Experience becomes inaccessible
The knowledge behind repairs and troubleshooting stays with individuals, folders or conversations.
03
The same problems repeat
Future crews spend time rediscovering solutions instead of learning from previous experience.
“Years of experience can be lost in one crew rotation.”
FROM CHAOS TO COMPLETE EQUIPMENT HISTORY
Transform scattered maintenance records into a complete equipment history.
Before · scattered files
Click to flip · 3
Shared drives, personal folders, endless subfolders
After · VesselMind EMS
VesselMind — structured equipment record
Equipment
EGCS
CEMS Analyzer
- Vessel
- MV Nordic Aurora
- Maker
- ABB CEMStack
- Department
- Engine
- Records
- 11 entries · 8 photos
- Condition
- Operational
Click any entry to expand the full record — the troubleshooting reasoning that a PMS was never designed to store.
Operational value
Previous maintenance history helps engineers make better decisions.
- Identify recurring failures faster by searching linked equipment history
- Avoid repeating the same troubleshooting that a previous crew already solved
- Reduce unnecessary spare part orders with evidence from past records
- Make better maintenance decisions using previous engineering experience
See it in action — a short walkthrough of how engineering work becomes permanent, searchable vessel knowledge.
VesselMind EMS vs. traditional PMS
PMS tells you what should be done. VesselMind records what actually happened.
VesselMind captures the operational knowledge that PMS was never designed to store.
Traditional PMS
- Planned maintenance schedules
- Work orders and task tracking
- Spare parts inventory
- Class and compliance evidence
VesselMind EMS
- Troubleshooting history and reasoning
- Temporary repairs and workarounds
- Engineering lessons learned
- Maintenance photos and documentation
- Fleet-wide knowledge sharing
VesselMind complements PMS by preserving the operational knowledge that lives between the scheduled tasks — the context, the judgement and the experience.
Engineers and crew
Built around the people who operate vessels.
VesselMind fits the rhythm of onboard work — short entries during the job, structured knowledge afterwards.
Engine department
Engineering Team
- Stores technical experience as it happens
- Builds a complete work history per equipment
- Passes structured knowledge to the next crew
Electrical & automation
ETO
- Records electrical troubleshooting steps
- Keeps fault history across automation systems
- Links wiring documentation to real faults
Deck department
Chief Officer
- Maintains deck equipment knowledge
- Documents inspections and cargo gear history
- Captures operational lessons learned
Any rank, day one
Any engineer, any time
- Understands equipment history in minutes
- Sees what was already tried and why
- Starts from experience, not from zero
Shore management
Fault diagnostics across the whole fleet.
Superintendents see problem events, recurring failures and equipment risk ranking built automatically from the work entries crews create onboard — no report cycle, no manual consolidation.
Fault Diagnostics
Problem event analysis — Failure, Replacement & Overhaul tracking
78
Problem events
of 145 records
53.8%
Problem rate
Failure / Replacement / Overhaul
16
Recurring (2+)
16 high risk
12
Repeat failures ≤30d
Across 4 vessels
99%
Data quality
Complete records
Top equipment by problem events
Systems ranked by total failure / replacement / overhaul events
Monthly problem events trend
Failures, replacements and overhauls grouped by month
Total
78
Monthly avg
11.1
Peak month
42 · Jun
Rolling 12 months · peak driven by scrubber and incinerator events.
Fault type breakdown
Equipment ranking
42 items| # | Equipment | Vessel | Dept | Events | MTBF | Last event | Risk |
|---|---|---|---|---|---|---|---|
| 1 | Exhaust Gas Scrubber | Stena Superior | Electrical · Engine | 7 | 8d | 25 Jul 2026 | HIGH |
| 2 | Incinerator | Stena Superior | Electrical · Engine | 5 | 11d | 26 Jul 2026 | HIGH |
| 3 | Inert Gas | Nordic Aurora | Deck · Engine | 5 | 8d | 08 Jul 2026 | HIGH |
| 4 | Auxiliary Engine No.01 | Baltic Spirit | Engine | 4 | 7d | 19 Jul 2026 | MEDIUM |
Company-Wide Search
Find any work entry across every vessel in your company.
One search across the entire fleet — equipment, departments, work types, photos and dates. Engineers see how the same failure was handled on other vessels, instead of starting the diagnosis from zero.
Incinerator Systems
Incinerator Exhaust Fan Replacement & Testing
Incinerator Systems
Replaced igniter electrode cables. Inspected electrodes, cable connections and insulation, then verified proper ignition operation after maintenance.
Incinerator Systems
Repair of ignition transformer and replacement of electrode cables. Ignition system tested and confirmed operating normally.
Waste Oil Incinerator
Refractory inspection and maintenance. Wear and cracks identified inside combustion chamber, damaged material repaired and thermal insulation restored.
Automatic reporting
Reports created automatically.
Once maintenance activities are recorded, VesselMind automatically generates clear, structured reports — eliminating manual compilation and saving valuable engineering time.
Engineer records work
A short entry onboard, in the language of the job.
System structures it
Linked to equipment, department, parts and people.
Report generated
A clean PDF assembled without manual compilation.
Management receives clarity
One overview of what happened and what it means.
Weekly
Work performed, open defects, parts consumed.
Monthly
Equipment condition summary and pending actions.
Quarterly
Fleet-level trends and maintenance strategy input.
Reliability analysis
Recurring failures, maintenance trends and recurring fault patterns.
Offline first
Built for real vessel operations.
Internet connectivity is not always available at sea. VesselMind keeps engineers working regardless of the connection status.
Connected
Records sync continuously
Connection lost
Satellite link drops mid-passage
Work continues
Full read and write onboard
Link restored
Automatic encrypted sync
No interruption onboard
All core functionality operates locally. Record, search and retrieve without waiting for a connection.
Automatic synchronisation
When connectivity returns, data syncs securely to the cloud platform with no manual intervention.
Maritime-ready design
Purpose-built for offshore and deep-sea connectivity limits — not adapted from land-based software.
Your data stays available onboard.
Enterprise & Cyber Security
Engineered for maritime cyber resilience.
VesselMind is built from the ground up to meet the stringent cybersecurity and data protection standards demanded by modern enterprise maritime operations and cyber-defense frameworks.
Company isolation
All data is strictly partitioned at the enterprise level. No cross-company access is possible, ensuring absolute multi-tenant security.
Vessel isolation & Zero-Trust
Each vessel operates inside an independent cryptographic boundary, communicating via secure, authenticated channels only.
Role-Based Access Control (RBAC)
Granular permissions restrict visibility down to specific departments, user ranks, and individual equipment records.
End-to-End Encryption
All data is fully encrypted in transit (TLS 1.3) and at rest (AES-256), protecting sensitive operational history everywhere.
Maritime Compliance Ready
Designed with GDPR awareness, immutable audit trails, and compliance architectures tailored for offshore operational technology (OT).
Platform controls
- Zero-trust architecture
- Device authorisation & hardware binding
- Comprehensive audit logs
- Automated secure backups
- Remote wipe capabilities
- Regular third-party penetration testing
Four distinct storage layers provide resilient local availability onboard, secure encrypted transfer, and protected centralised cloud storage — ensuring operational continuity without compromising security.
Dedicated Support & 24/7 Fleet Success
Never left alone at sea.
Complete setup, crew training, and round-the-clock engineering backing.
Deploying fleet software shouldn’t add to your workload. We ensure seamless integration and reliable support across all vessels and shore offices.
Turnkey Remote Setup
Full configuration and PMS alignment handled by our team with zero burden on your crew.
Day-One Crew Onboarding
Structured training programs designed for any rank, ensuring seamless adoption from day one.
24/7 Technical Support
Round-the-clock assistance from maritime and engineering specialists, anytime you need us.
Continuous Fleet Updates
Seamless platform updates and improvements rolled out automatically without disrupting operations.
“We act as an extension of your technical team, keeping your fleet’s engineering knowledge flowing 24/7/365.”
Get started
Build a permanent engineering history for every vessel.
See how VesselMind EMS turns everyday engineering work into permanent operational value across your fleet.
Engineering experience, preserved with the vessel